City Clerk

Important Notice

We're Moving Back to City Hall
City Hall reopens to the public on Monday, September 22 at the Municipal Campus site, 806 W. Main Street. Temporary City Hall closes Friday, September 19. We look forward to serving you at the remodeled City Hall. City Council meetings are in the new Council Chambers beginning September 9 and are open to the public.

City Clerk's Office

Vision Statement
Provide excellent customer service to all parties through effective partnerships, efficient work processes, and constant communication

The mission of the Monroe City Clerk / Records’ Office is to provide a linkage between the residents and the City of Monroe by facilitating direct communication, transparent information sharing, and public participation.

There are three main areas the Clerk/Records’ Office is responsible for:

Customer Service for both internal and external customers 

  • Serve as liaison between residents and City Council/Mayor
  • Assist other departments with records and legislative needs

Legislative Coordinator

Records Management & Public Records Officer

  • Public Records Request fulfillment (for all departments other than Police and the Municipal Court) 
  • Oversee citywide records management programs including the development and implementation of the City's archive program 

Activities of this office include:

  • Preparation of all legal notices pertaining to the City Council and open public meeting laws
  • Authenticates records, and maintains the City's official legislative acts
  • Assumes compliance with legal requests for Washington State municipalities
  • Attests to official acts of the Mayor
  • Preservation and maintenance of official public records, including but not limited to:
    • Council/Board/Commission meeting minutes
    • Ordinances
    • Resolutions
    • Contracts
    • Deeds & Titles; and
    • Making official records and legislation accessible to the public
  • Coordinates training for City staff, Elected, and Appointed officials on OPMA/PRA records retention
  • Maintains the community calendar for City Council and Legislative Committee meetings

Other responsibilities of the City Clerk include:

  • City's liaison to the Washington State Public Disclosure Commission
  • Election's liaison with the Snohomish County Auditor's office