Request for Proposal - Human Services Awards

  1. Overview
  2. Request for Proposal
  3. Application/Criteria

Introduction

On February 8, 2022, the Monroe City Council approved the distribution of $100,000.00 of City funds through a Request for Proposal process to implement priorities identified in the 2021 Human Services Needs Assessment

The City's role in human services is to help facilitate and coordinate human service programs in Monroe, but not directly provide services. The City of Monroe remains committed to meeting human services needs in the community through financial support and collaborative efforts.

Working in conjunction with human service agencies, the private sector, the state, and other pertinent groups, the City of Monroe can coordinate a more effective human services delivery system. The City of Monroe remains committed to human services with both financial support and collaborative efforts. 

The City may use its funds to supplement funds from other public and private sector sources; however, if other funds are withdrawn, the City will not be committed to increased support of a program.

Fund Distribution Process 

Applications will be reviewed by the 2022 Human Services Request for Proposal Review Committee. The Review Committee will be made up in part by Monroe community members and subject matter experts with a technical understanding of human services. The Review Committee will evaluate the information collected and then make funding recommendations to the Community Human Services Advisory Board and the City Council.

Projects must address underserved human services needs in at least one of the following categories. Each category is worth 5 points on the criteria scoring sheet:

  • Housing 
  • Mental Health Services
  • Disability Services 

Projects and funding levels recommended to the City Council for consideration are based on the criteria below. If the basic eligibility requirements are satisfied, human service applications will be reviewed utilizing a subjective rating system, composed of the following factors: 

  • Priority will be given to applicants which submit collaborative proposals with other human service providers. 
  • Priority will be given to applicants which demonstrate a reasonable cost per unit of service or a high cost/benefit ratio. 
  • Priority will be given to applicants which can additionally serve the Black Indigenous and People Of Color (BIPOC) community in a culturally relevant and inclusive way.
  • Priority will be given to applicants which have an established process for generating alternative sources of funding or services. 
  • Priority will be given to applicants that can implement their project within six months of the signed contract.

The application includes specific questions relating to such things as: 

  • The precise nature of services provided by the proposed program 
  • The specific client populations (e.g., number of City of Monroe residents) to be served 
  • Alternative and collaborative sources of funding should City funds be awarded at a reduced level

Evaluation Criteria

A subcommittee representing the Community Human Services Advisory Board met to review the recommended criteria. Staff recommended criteria based on samples of criteria used by local agencies for evaluating a range of applications. Feedback and recommendations from the subcommittee were incorporated and presented to the Community Human Services Advisory Board and City Council for review and approval. 

The subcommittee recommended adopting a set of criteria that includes both qualitative and quantitative measures for a total of 85 points. Each criteria question will be scored on a scale of 5 possible points. Answers to questions may appear multiple times on the criteria score sheet which provides the criteria weighting.

Application Process

The intent is to make the application as short as possible while gathering enough information to help reviewers make informed recommendations for funding. The application is divided into five sections: 

  1. Checklist - to assist the applicant with submitting a complete application.
  2. Certification - to determine the applicant meets the City's priorities.
  3. Organization Information - minimum applicant information for contracting purposes.
  4. Questions - to help review committee score applications using evaluation criteria.
  5. Project budget - budget spreadsheet and narrative.


The City reserves the right to:

  • Consider applications based on their relative merit, risk, and values to the organization
  • Negotiate with all applicants
  • Reject any or all offers and discontinue this RFP process without obligation or liability to any potential applicant, when it is in the agency’s best interest
  • Accept other than the lowest priced offer

Proposed Timeline

Date Of ProposalDescription Of Proposal

March 2022

RFP and Applications issued

May 17, 2022

Applications due

May 24, 2022

Applications to review committees

June 2022

Reviews complete

June 2022

Committee recommendations

July 2022

City Council Approval

August 2022

Contracts and Funds available

 

For more information, please visit:

Community Human Services Advisory Board | Monroe, WA - Official Website (monroewa.gov)

Community Human Services Needs Assessment | Monroe, WA - Official Website (monroewa.gov)

Homelessness Policy Advisory Committee | Monroe, WA - Official Website (monroewa.gov)