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Request for Proposal - Human Services Awards
Introduction
On February 8, 2022, the Monroe City Council approved the distribution of $100,000.00 of City funds through a Request for Proposal process to implement priorities identified in the 2021 Human Services Needs Assessment.
The City's role in human services is to help facilitate and coordinate human service programs in Monroe, but not directly provide services. The City of Monroe remains committed to meeting human services needs in the community through financial support and collaborative efforts.
Working in conjunction with human service agencies, the private sector, the state, and other pertinent groups, the City of Monroe can coordinate a more effective human services delivery system. The City of Monroe remains committed to human services with both financial support and collaborative efforts.
The City may use its funds to supplement funds from other public and private sector sources; however, if other funds are withdrawn, the City will not be committed to increased support of a program.
Fund Distribution Process
Applications will be reviewed by the 2022 Human Services Request for Proposal Review Committee. The Review Committee will be made up in part by Monroe community members and subject matter experts with a technical understanding of human services. The Review Committee will evaluate the information collected and then make funding recommendations to the Community Human Services Advisory Board and the City Council.
Projects must address underserved human services needs in at least one of the following categories. Each category is worth 5 points on the criteria scoring sheet:
- Housing
- Mental Health Services
- Disability Services
Projects and funding levels recommended to the City Council for consideration are based on the criteria below. If the basic eligibility requirements are satisfied, human service applications will be reviewed utilizing a subjective rating system, composed of the following factors:
- Priority will be given to applicants which submit collaborative proposals with other human service providers.
- Priority will be given to applicants which demonstrate a reasonable cost per unit of service or a high cost/benefit ratio.
- Priority will be given to applicants which can additionally serve the Black Indigenous and People Of Color (BIPOC) community in a culturally relevant and inclusive way.
- Priority will be given to applicants which have an established process for generating alternative sources of funding or services.
- Priority will be given to applicants that can implement their project within six months of the signed contract.
The application includes specific questions relating to such things as:
- The precise nature of services provided by the proposed program
- The specific client populations (e.g., number of City of Monroe residents) to be served
- Alternative and collaborative sources of funding should City funds be awarded at a reduced level
Evaluation Criteria
A subcommittee representing the Community Human Services Advisory Board met to review the recommended criteria. Staff recommended criteria based on samples of criteria used by local agencies for evaluating a range of applications. Feedback and recommendations from the subcommittee were incorporated and presented to the Community Human Services Advisory Board and City Council for review and approval.
The subcommittee recommended adopting a set of criteria that includes both qualitative and quantitative measures for a total of 85 points. Each criteria question will be scored on a scale of 5 possible points. Answers to questions may appear multiple times on the criteria score sheet which provides the criteria weighting.
Application Process
The intent is to make the application as short as possible while gathering enough information to help reviewers make informed recommendations for funding. The application is divided into five sections:
- Checklist - to assist the applicant with submitting a complete application.
- Certification - to determine the applicant meets the City's priorities.
- Organization Information - minimum applicant information for contracting purposes.
- Questions - to help review committee score applications using evaluation criteria.
- Project budget - budget spreadsheet and narrative.
The City reserves the right to:
- Consider applications based on their relative merit, risk, and values to the organization
- Negotiate with all applicants
- Reject any or all offers and discontinue this RFP process without obligation or liability to any potential applicant, when it is in the agency’s best interest
- Accept other than the lowest priced offer
Proposed Timeline
| Date Of Proposal | Description Of Proposal |
March 2022 | RFP and Applications issued |
May 17, 2022 | Applications due |
May 24, 2022 | Applications to review committees |
June 2022 | Reviews complete |
June 2022 | Committee recommendations |
July 2022 | City Council Approval |
August 2022 | Contracts and Funds available |
For more information, please visit:
Community Human Services Advisory Board | Monroe, WA - Official Website (monroewa.gov)
Community Human Services Needs Assessment | Monroe, WA - Official Website (monroewa.gov)
Homelessness Policy Advisory Committee | Monroe, WA - Official Website (monroewa.gov)
2022 CITY OF MONROE HUMAN SERVICES REQUEST FOR PROPOSAL
Full Request for Proposal can be found here
Purpose:
The City of Monroe Human Services Awards are intended to support planning, funding, monitoring, and evaluating community human service needs. This is a reflection of the City's desire to assist people in our community who have specific needs, lack adequate income, are physically or mentally vulnerable, or lack the skills and abilities necessary to maintain self-sufficiency.
Funding:
The City of Monroe has budgeted $100,000 in General Fund revenues in 2022 to support human service programs serving Monroe residents. Awards for human services funding will be considered through this Request for Proposal (RFP) process.
City's Role:
The City's role in human services is to help facilitate and coordinate human service programs in Monroe, but not directly provide services.
Working in conjunction with human service agencies, the private sector, the state, and other pertinent groups, the City of Monroe can coordinate a more effective human services delivery system. The City of Monroe remains committed to human services with both financial support and collaborative efforts.
The City may use its funds to supplement funds from other public and private sector sources; however, if other funds are withdrawn, the City will not be committed to increased support of a program.
Request for Proposal Application Process:
Application forms, for human service organizations requesting an award from the City, will be made available on March 13, 2022 and must be returned to the City no later than 5:00pm on Tuesday, May 17, 2022.
Applications can be mailed or hand-delivered to:
Jodi Wycoff, City Clerk
806 W. Main Street
Monroe, WA 98282
Emailed applications can be delivered to: City of Monroe
Download Application and Criteria here:
The City of Monroe is accepting applications for Human Services Awards to implement the 2022 strategic goals of the Community Human Services Advisory Board (CHSAB). Awards are intended to implement programs that address the gaps and barriers of the 2021 Sky Valley Human Services Community Needs Assessment and the 2020 recommendations of the Homeless Policy Advisory Committee (HPAC).
To be considered for an award, the applicant organization’s (hereafter “organization”) project must align with one or all of these categories that the City of Monroe CHSAB has set forth as basic eligibility requirements for these funds. (Check the box of which category(ies) your project aligns with. Select one or more than one. Scoring criteria reflects 5 points per category.):
Categories:
- Housing Services – The 2021 Sky Valley Human Services Needs Assessment “housing” as a primary barrier and gap. The gap in the housing spectrum exists at the beginning entry level of the continuum with things like emergency shelter, temporary transitional housing, housing supports, and affordable housing options.
- Mental Health Services – The 2021 Sky Valley Human Services Needs Assessment identified mental health as a primary need. The well documented impacts of COVID-19 on mental health and the exit of a local provider that primarily facilitated treatment for individuals who were uninsured and underinsured in the community has created a major gap. The two basic entry level services of counseling and case management are nonexistent for people other than the commercially insured.
- Disability Services – The 2021 Sky Valley Human Services Needs Assessment identified the disabled community as a disproportionally effected population. Assessment results showed a 15% disabled population which is twice the National or State Average. There are a number of subpopulations incorporated in these results to include physically disabled, independent living, hearing impaired, and vision impaired. The largest group, which is similar to the national data, was emotional and cognitive. In many cases, these relate to individuals being on the autistic spectrum including children and adults.
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